One signature that updates automatically – and is maintenance free
Get a dynamic signature solution for Outlook that requires no maintenance
With outlooksignature all users will automatically get an Outlook signature which is always correctly updated in accordance with the user information from Active Directory.
This solution ensures dynamic management of logo and campaign fields and inserts relevant logo, graphics, disclaimer, etc. based upon the actual user’s information registered in Active Directory.
The signature is updated each time the user logs on and therefore requires no maintenance – neither by the IT department nor by the individial user.
The signature solution consists of a HTML template containing the desired design, and changes can easily be implemented via the file server and with immediate effect.
Cut down repetitions in internal e-mails
In the signature solution a special template for internal e-mails can be set up where redundant graphics and text will be removed in order to keep the internal messages shorter and more clear.
A part of dania software’s product family
dania software has created a family of products that support digital work relating to document production in Microsoft Office and Office 365. Together, these products provide more benefits for day-to-day work.
outlooksignature can, for example, be combined with dynamictemplate’s user management, making it possible to set up multiple sender profiles per user. This is particularly helpful for users who take on assignments on behalf of multiple departments or who often compose emails on behalf of others.
Now our 1,500 users can easily find the right templates – and we have a consistent graphic design on all our letters.
When the Center for Social Service in Egedal Municipality implemented dynamictemplate and standardised the written decisions, the number of complaints has been reduced by half! In addition, the social workers save a lot of time writing and sending letters as the working procedure is much simpler now.
We have decided to look at international best practice and here we found the dynamictemplate solution which has just been implemented in our local authority. It is a win-win solution which both considers the total needs of the staff, citizens and the council and we expect great results.
After the implementation of dynamictemplate, we only use a few Word templates for case management in our entire municipality! Compared to previous years, the necessary maintenance only requires a minimum of resources today.
Since the implementation of dynamictemplate, we only use 6 Word templates in the entire municipality! The necessary maintenance is now an easy and almost insignificant task!
We found that the staff across the council were using hundreds of individually made document templates without any coordinated control of the design or ability to share updated content. By implementing dynamictemplate we could regain control of the branding while driving even more efficiencies into our shared services between Newham and Havering.
dynamictemplate is a safe and flexible solution when writing digital and physical letters. Furthermore, the Doc2Mail interface makes it easier to support digital post.
dynamictemplate enables us to create finished documents in line with our corporate design faster and more efficiently. In addition we find the software intuitive to use and we even save a lot of time on template maintenance. We highly recommend the dynamictemplate solution to anyone working with Microsoft Office.