Why use 800 templates when 5 are enough?
Save time and resources with dynamictemplate
dynamictemplate is a platform, that combines all your Microsoft Office and Office 365 templates with integrations to EDRMS, specialist systems, digital post and Active Directory etc.
The solution reduces the number of templates and systematizes the document creation process, so that every letter, email and presentation produced is sharp in both form and content.
Get rid of messy templates, avoid errors, and let your colleagues create quality documents in just a few clicks.
Clean up templates
dynamictemplate removes hundreds of templates and replaces them with a manageable few, reducing maintenance of both content and branding.
The new templates’ profile- and user management integrates with Active Directory and automatically imports relevant sender details, signatures, logos, service information, etc. into the document – centrally managed and always up to date.
A single content library
With dynamictemplate’s Standard Content structure, all content is gathered in centralised standards texts. This enables users to create finished letters fast, with accurate content and minimal typing.
Designated editors build up the content library using intuitive tools within the well-known environment of Microsoft Office.
Beyond simple text, Standard Content items can also include placeholders that automatically import relevant data, citizen details and attachments directly into a document.
When Standard Content is inserted, the user is guided through options to ensure that all the relevant content and necessary inputs are included in the document.
The result is a complete, cohesive letter, that is ready to send and process.
Broad integration coverage
With support of all the leading EDRMS and specialist systems, dynamictemplate is an essential tool for public administration.
Integrations make it possible to start a document directly in the organisation’s systems, and a moment later be editing in Microsoft Word.
All necessary case data is naturally included, and any missing details can be imported directly from your chosen lookup system.
The final document can be sent directly to citizens or companies using one of the Output Management integrations to digital post, before being archived back into the EDRMS or specialist system.
Optimise your document production
With dynamictemplate you support your document production and empower employees to create compliant material quickly and effectively.
You get rid of frustrating errors and painstaking maintenance, freeing up valuable resources to solve meaningful citizens’ concerns.
Now our 1,500 users can easily find the right templates – and we have a consistent graphic design on all our letters.
When the Center for Social Service in Egedal Municipality implemented dynamictemplate and standardised the written decisions, the number of complaints has been reduced by half! In addition, the social workers save a lot of time writing and sending letters as the working procedure is much simpler now.
We have decided to look at international best practice and here we found the dynamictemplate solution which has just been implemented in our local authority. It is a win-win solution which both considers the total needs of the staff, citizens and the council and we expect great results.
After the implementation of dynamictemplate, we only use a few Word templates for case management in our entire municipality! Compared to previous years, the necessary maintenance only requires a minimum of resources today.
Since the implementation of dynamictemplate, we only use 6 Word templates in the entire municipality! The necessary maintenance is now an easy and almost insignificant task!
We found that the staff across the council were using hundreds of individually made document templates without any coordinated control of the design or ability to share updated content. By implementing dynamictemplate we could regain control of the branding while driving even more efficiencies into our shared services between Newham and Havering.
dynamictemplate is a safe and flexible solution when writing digital and physical letters. Furthermore, the Doc2Mail interface makes it easier to support digital post.